CCN PROCUREMENT ASSISTANT

Position is open to all Guinean nationals and those eligible for permanent residence and authorization to work in Guinea

BASIC FUNCTIONS OF THE POSITION:

The incumbent serves as Procurement Assistant in the Executive Office at USAID/Guinea and Sierra Leone Mission. S/he performs a broad spectrum of procurement-related responsibilities supporting the Mission operations and development goals. The Procurement Assistant manages the entire procurement process, from defining the need through fulfillment and close-out through the various procurement channels available under the Simplified Acquisition Procedures Rules and the Commercial Act. Tools may include but are not limited to purchase orders, blanket purchase agreements, USG purchase card, and procurements not covered under ICASS. The procurement level is limited to the Simplified Acquisition warrant level of the EXO(s), currently set at $250,000.

The Procurement Assistant oversees and performs the design, negotiation, procurement, post-award administration, monitoring, and closeout of contracts. S/he procures (directly via GLAAS) or arranges the procurement (via ILMS) for a nonexpendable and expendable property. The incumbent is responsible for working with all sections and compiling the Mission’s yearly Operating Expense procurement plan. The incumbent serves as one of the resident experts for the Global Acquisition and Assistance System (GLAAS), directs staff using this system on the proper usage, and monitors pending entries to ensure timely procurements.

Education:  Minimum of college/university studies in Procurement, Business Administration, Accounting, Finance, or Public Administration is required.

Work experience:  Position requires the incumbent to possess at least three years of progressive experience in general and administrative areas, procurement and small purchase acquisition with a governmental institution, international/non-governmental organizations, or diplomatic missions. This should include experience in development of budget plans and application of contracting practices. Some experience purchasing services and goods in a professional setting (office) using established procurement methods and maintaining records of all purchases is required.

Language Proficiency: Fluency in English and French language ability is required

DEADLINE TO RECEIVE APPLICATIONS:  July 08, 2022, midnight local time

HOW TO APPLY:  Interested applicants MUST submit a complete application package which includes:

o    A cover letter

o    An AID 309-2 form

o    A detailed resume

o    Written Factor #2 & #3

o    3 to 5 References

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in the cover letter, as well as using the address/delivery point specified in this solicitation

All the above-mentioned documents are REQUIRED, must be prepared in ENGLISH, SIGNED, and should be addressed to the Human Resources Office, USAID Guinea/Sierra Leone via this email address – conakrypscjobs@usaid.gov

▪          A copy of the Solicitation listing all duties and responsibilities can be found at USAID https://www.usaid.gov/guinea/work-with-us/careers  or on the US Embassy website https://gn.usembassy.gov/jobs/

▪          Form AID 309-2 can be found at:  https://www.usaid.gov/forms/aid-309-2

▪          Due to the number of applications, we receive, only applicants who have been short-listed will be contacted by USAID/Guinea

ADMINISTRATIVE ASSISTANT

Position is open to all Guinean nationals and those eligible for permanent residence and authorization to work in Guinea

BASIC FUNCTIONS OF THE POSITION:

This position is located in the Executive Office (EXO) in USAID/Guinea. The incumbent serves as the principal administrative support person for EXO, processes invoices and manages the Communications and Records Program for the Mission.

Education: 

Completion of two or more years of post-secondary education in Secretarial or Business Administration is required.

Work experience:  Two to three years minimum experience in office administration is required, including correspondence and mail, records and basic financial management functions. At least one year must have been with a foreign or an international organization is required.

Language Proficiency:   Working fluently in English and French is required. The Administrative Assistant is required to possess a high degree of proficiency in both written and spoken English and French. This will be evaluated based on the written sample as well as during the interview process.

DEADLINE TO RECEIVE APPLICATIONS:  July 08, 2022, Midnight Local Time

HOW TO APPLY:  Interested applicants MUST submit a complete application package which includes:

           A cover letter

           An AID 309-2 form (signed)

             Responses to the Evaluation Factors # 2 & 3

           A detailed resume (CV) and

            3 to 5 References.

To ensure consideration of applicants for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter, as well as using the address/delivery point specified in this solicitation

All the above-mentioned documents are REQUIRED, must be SIGNED, prepared in ENGLISH and should be addressed as to the attention of the Human Resources Office, USAID Guinea via this email address – Conakrypscjobs@usaid.gov

▪          A copy of the Solicitation listing all duties and responsibilities can be found at USAID https://www.usaid.gov/guinea/work-with-us/careers  or on the US Embassy website https://gn.usembassy.gov/jobs/

▪          Form AID 309-2 can be found at:  https://www.usaid.gov/forms/aid-309-2

Due to the number of applications, we receive, only applicants who have been short-listed will be contacted by USAID/Guinea